Data privacy is important to Services actuariels SAI inc. (hereinafter referred to as the "Entity", "We", "Us", "Our"). For this reason, We have implemented safeguards and management practices for your Personal Information in accordance with applicable laws in Quebec and Canada.
By using our websites at saiinc.ca ou saisentinel.ca ou saisentinel.com ou ipp-rri.ca (the "Websites") or any of our services, you agree that We may collect, use, process, disclose and retain your Personal Information in accordance with the terms described herein. If you do not agree to abide by and be bound by this Policy, you are not permitted to visit, access or use Our Website or Services, or share your Personal Information with Us.
This Policy does not apply to the Personal Information of the Entity's employees, representatives and consultants, or to any other person affiliated with the Entity, as well as to any information that does not constitute Personal Information as defined by applicable laws in Quebec and Canada.
Telephone : 514-272-5570
Email : email@example.com
Address : 430-201 Laurier Ave. East Montreal Quebec H2T 3E6
The following words and expressions, when they appear with a first capital letter in the Policy, shall have the meaning ascribed below, unless otherwise implied or explicitly stated in the text.
"Service Provider" means any natural or legal person who processes Personal Information on behalf of the Entity. These are third-party companies or individuals employed by the Entity to facilitate the Services, provide the Services on behalf of the Entity, perform services related to the Services, or assist the Entity in analyzing the use of the Services.
"Personal Information" means any information that relates to a natural person and allows him or her to be identified, i.e. that directly or indirectly reveals something about the identity, characteristics (e.g., skills, preferences, psychological tendencies, predispositions, mental capacities, character and behaviour of the person concerned) or activities, regardless of the nature of the support tool and regardless of the form in which the information is accessible (written, graphic, audio, visual, computerized or otherwise).
"Data Protection Officer" means the person who is responsible for the application of this Policy and whose contact information is identified in Section 1 of this Policy.
"Services": Services refers to the Website, our social media pages, as well as the services and products related to SaiAdNet and Sentinel softwares, in addition to the IPP portal.
In the course of our business, We may collect different types of Personal Information including the information listed below:
In each case, such Personal Information is processed in accordance with the legitimate and necessary purposes listed in section 3.2 below.
We may use your Personal Information for the legitimate purposes described below:
We may share your Personal Information with our employees (including human resources and IT departments), contractors, consultants, agents, Service Providers and other trusted third parties, who need the information to help Us operate Our Website, conduct Our business activities or serve you, provided that such Service Providers have previously agreed in writing to ensure the confidentiality of your Personal Information in accordance with applicable laws and Our information governance program.
We do not sell, trade, or otherwise disclose your Personal Information to third parties.
Although We try to avoid sharing your Personal Information with third parties, We may use Service Providers to perform various services on Our behalf, such as IT management and security, marketing, data analytics and data hosting services. We have defined below the cases in which such sharing may take place.
Before disclosing your Personal Information to Service Providers outside the province of Quebec or depending on the nature of the Personal Information disclosed, We conduct privacy impact assessments. When We disclose your Personal Information to Service Providers, We ensure that the Personal Information disclosed and provided is strictly necessary to carry out their mandate. As part of the contracts with our Service Providers, We are committed to adhering to the principles set out in this Policy. Our Service Providers are required to use Personal Information securely and confidentially, as directed by us, and only for the purposes for which it was provided. We provide sufficient assurances that adequate safeguards are in place to commensurate with the sensitivity of the Personal Information processed or disclosed. When Our Service Providers no longer need your Personal Information, We require them to destroy that data appropriately.
We may disclose your Personal Information where We believe such disclosure is authorized, necessary or appropriate, including:
To the extent possible, the Entity obtains consent directly from the data subject to the collection, use and disclosure of their Personal Information. However, if you provide Personal Information about other individuals to Us, you must ensure that you have given them due notice that you are providing their information to Us in addition to obtaining their consent to such disclosure.
We will collect your explicit, clear, free and informed consent and identify specific purposes for which consent is required before using or disclosing your Personal Information for purposes other than those set out herein. We will also collect your explicit consent whenever sensitive Personal Information is involved in any of the Entity's processing activities. We will ask for your consent for each specific purposes in plain and clear terms, and distinctively from any other information.
If You do not consent, please stop using the Website. Except where otherwise required by law, You may withdraw your consent at any time upon reasonable notice. Please note that if You choose to withdraw your consent to the collection, use or disclosure of Your Personal Information, certain features of Our Website may no longer be available to You or we may no longer be able to offer You some of Our services.
Subject to applicable law, We retain your Personal Information only for as long as necessary to fulfill the purposes for which it was collected, unless you consent to your Personal Information being used or processed for another purpose. In addition, Our retention periods may be changed from time to time due to legitimate interests (e.g., to ensure the security of Personal Information, to prevent abuse and breaches, or to prosecute criminals).
For more information on the periods for which your Personal Information is retained, please contact Our Data Protection Officer using the contact information provided in section 1.2 of this Policy.
As a data subject, you may exercise the rights set out below by contacting Our Data Protection Officer in writing at the contact information provided in Section 1.2 of the Policy. Please note that We may ask you to verify your identity before responding to any of these requests.
In order to comply with your request, you may be asked to provide appropriate identification or otherwise identify yourself.
You can configure your browser so that you are informed about Cookies’ settings when you visit the Website, allowing you to decide, on a case-by-case basis, whether to accept or refuse the use of some or all Cookies. Please be aware that disabling Cookies in your browser may adversely affect your browsing experience on the Website and prevent you from using some of its features.
The Entity has implemented physical, technological and organizational security measures to adequately protect the confidentiality and security of your personal information against loss, theft or any unauthorized access, disclosure, copying, communication, use or modification. These measures include, but are not limited to:
On the administrative side, the adoption of a series of policies and procedures as part of the implementation of Our information governance program, including:
On the technical level, the use of several means such as:
We have not exhaustively listed the set of measures we are putting in place given the public nature of this Policy.
Despite the measures described above, We cannot guarantee the absolute security of your Personal Information. If you have reason to believe that your Personal Information is no longer protected, please contact Our Data Protection Officer immediately using the contact information provided in Section 1.2 above.
From time to time, We may include references or links to Our Facebook page, websites, products or services provided by third parties (the "Third-Party Services") on Our Website. These Third-Party Services, which are not operated or controlled by the Entity, are governed by privacy policies that are entirely separate and independent from ours. We therefore assume no responsibility for the content and activities of these sites. This Policy applies only to the Website and the Services offered by Us.
We do not knowingly collect or use Personal Information from anyone under the age of 14. If you are under the age of 14, you should not provide Us with your Personal Information without the consent of your parents or guardian. If you are a parent or guardian and you become aware that your child has provided Personal Information to Us without consent, please contact Us using the contact information provided in Section 1.2 above to request that We delete that child's Personal Information from Our systems.
The laws of Canada and Quebec, excluding conflict of law rules, will govern this Agreement and your use of the Website. Your use of the Website may also be subject to other local, provincial, national or international laws.
Use of the SAI Actuarial Services Inc. and Sentinel websites as well as our companies’ information are subject to the terms set out below. We therefore ask you to read these carefully before using our websites. If you access our websites, you hereby accept these terms.
With respect of the foregoing terms, it is permissible to copy, download, print, replicate, publish, translate, display, transmit, distribute, or broadcast any material from the website without permission or cost from us provided that such materials are used solely for personal information and that the mention of the source of the information is properly quoted. Beyond this limited scope to print content, you may not copy, download, print, reproduce, publish, translate, display, transmit, redistribute, or rebroadcast any content from our sites in any form or by any means or, without our prior written authorization.
The name SAI Actuarial Services Inc. and the expressions and logos used and displayed on our sites are strictly the property of SAI Actuarial Services Inc. You may not copy, reproduce or download any Trademark of SAI Actuarial Services Inc. without our prior written consent.
Our secure IPP partner portal provides our partners with fast and centralized access to documents related to the IPP’s of each of their clients.
Some sections of our websites are restricted. If you have permission to access any of these sections, you are entirely responsible for keeping your username and password confidential. It is strictly forbidden to communicate or transmit in any way or form your username and password to anyone without our prior authorization.
In the event of unauthorized access to the restricted sections of our websites, we will take all legal actions to cease and desist such transgressions and request the recovery of all damages suffered directly and indirectly by this illegal act.
When cookies allow to identify users, the data collected is considered personal information. Cookies can be used to either personalize the website according to the preferences of the user or to analyze how the user navigates through our websites.
If you have any questions or concerns regarding the IPP partner portal or SAI Actuarial Services’ practices related to the protection of personal information and data information, please contact our privacy officer at 514-272-5570 or by email at: firstname.lastname@example.org.